Corporate Events

7 Catering Mistakes That Can Ruin Your Event

7 Catering Mistakes That Can Ruin Your Event
7 Catering Mistakes That Can Ruin Your Event

Image Source From: Cvent

Intro: What to Avoid When Having a Catering

Catering may seem straightforward, but the process can be tricky. If you’ve managed catering for a meeting or event, you understand it’s not as simple as it seems. The next time you place an order, steer clear of these common mistakes.

Catering Mistakes 1: Catering Yourself

It’s crucial not to undertake the catering responsibilities yourself. Inexperienced handling of a significant event may lead to multiple errors. Instead, entrust the task to a professional catering agency. This ensures satisfaction in knowing that your guests are being served appropriately and on time.

Mistakes 2: Underestimating the Amount of Food

Underestimating the quantity of food can pose a challenge, given variations in restaurant portion sizes and individual consumption habits. A practical solution is to incorporate a buffer by adding 2-5 extra servings to your count. This precaution ensures that if additional guests attend, you’ve accommodated them, preventing any dissatisfaction due to insufficient food.

Image Source From: Stylemepretty

Mistakes 3: Timing the Delivery

Timing the delivery of catering is often overlooked but holds significant importance. If the delivery is scheduled too early, there’s a risk of the food losing its freshness or warmth by the time it’s served. On the contrary, if it arrives too late, hungry guests may become irritable. To strike the right balance, I’ve found that having the food delivered 30 – 45 minutes before the scheduled eating time works well.

In fact, for larger events, such as catering for 100 people and more, it’s essential to factor in setup time, extending the delivery lead time to 45 minutes or an hour. A helpful tip is to refrain from uncovering the food until just before it’s ready to be served, ensuring optimal freshness and warmth for a satisfying dining experience.

Catering Mistakes 4: Opting for a Low Price

Organising an ideal event often comes with a hefty price tag. When working within a tight budget, the temptation to cut corners becomes more pronounced.

Reducing the budget for catering and the selection of appropriate food is not advisable.Companies providing excessively affordable catering mostly sacrifice quality, service safety, or food quality. Additionally, there might be undisclosed charges that emerge only after booking the service.

Thus, conduct thorough market comparisons and obtain quotes for comparable catering options and menus.

Image Source From: KX Makan Instagram

Mistakes 5: Insufficient Communication

Effective collaboration with a caterer hinges on clear communication. This begins during the initial interview and extends throughout the entire event. Given that caterers often manage multiple clients simultaneously, staying proactive is crucial. Stay informed about the menu, food quantities, and schedule.

Catering Mistakes 6: Never Ending Menu

Frequently, we encounter excessively lengthy menus, risking a compromise in dish quality. Opt for a concise menu, prioritising exceptional food quality over quantity.

Mistakes 7: Undervaluing the Significance of an Impressive Beverage Selection

While delectable food is crucial, a diverse and enticing beverage array is equally important. While traditional options maintain popularity, consider selecting something more unique to impress your guests.

Hence, review the beverage offerings in each menu and buffet selection your caterer offers. Ensure flexibility for custom drink options, aiding in planning and procuring the ideal selections.

Image Source From: The Humble Food Company


Avoiding the pitfalls of catering mistakes is key to hosting a successful event. From menu choices to communication, each element plays a vital role. Prioritize accuracy, timing, and presentation to ensure a memorable experience for your guests. Learn from these common errors, refine your approach, and elevate the overall quality of your catering for future occasions.

Contact Us:

Feel free to reach out to us for food catering services at your upcoming events, whether it’s a housewarming party, team building, baby gender reveal, or birthday celebration.

Visit our website at for more details or Whatsapp us at

-A Food Caterer That You Can Depends On-

Corporate & Private Events | Nyonya Kuih | Desserts | Light Refreshment | Mini Buffet